Constitution

  1. The name of the Society is The Channel Islands Family History Society.
  2. The objects of the Society are the study of the history and genealogy of Channel Islands families, the exchange of information on them and on other families who have connections with the islands.
  3. The administration of the Society shall be by an Executive Council consisting of the following honorary officers:
    • President
    • One Vice President
    • Secretary
    • Treasurer
    • Minute Secretary
    • Membership Secretary
    • Editor
    • Four ordinary members
    1. The President and Vice President shall hold office for terms of three years and shall be eligible to hold office for any number of terms, only two of which may be consecutive.
    2. The other members of the Executive Council shall be elected annually.
    3. The Executive Council may fill any vacancy, pending the next A.G.M.
    4. At all meetings the President shall have a second or casting vote, in the event of equality of votes.
  5. Membership of the Society shall consist of the following:
    • Individual members.
    • Joint members (who shall receive together one copy of the journal published by the Society). They will have individual voting rights.
    • Honorary Life Members may be selected by the Executive Council. They will have rendered long and distinguished service to the Society, or benefited the Society in another way.
  6. The financial year of the Society shall begin on 1st January annually, and the A.G.M. shall be held in March each year to transact the following business:
    • Receive and confirm the minutes of the last A.G.M. and of any E.G.M. which has been held during the year.
    • Receive the President’s report.
    • Receive the audited accounts and balance sheet.
    • Elect members of the Executive Council as necessary.
    • Fix the annual subscription.
    • Appoint an Auditor.
    • Any other business.
    1. Written notice of the A.G.M. shall be sent to members in January each year. Nominations for all vacancies signed by the proposer and seconder must be received by the Hon. Secretary by the end of February in each year..
    2. If no nominations for a post are received in time, nominations will be accepted at the A.G.M..
    3. At least 21 days’ written notice shall be sent out to members of any E.G.M. An E.G.M. will be convened if at least 10 members together request, in writing, that one be held, or if the Executive Council decide to call one..
    4. The quorum required at an A.G.M. or E.G.M. shall be 25 or half the total membership whichever is the lower, and at a Council Meeting 5.
  8. No alteration to the Rules shall be made except at an A.G.M. or at an E.G.M. specifically held for that purpose. Such alterations may be proposed by the Executive Council or by a resolution signed by a proposer, a seconder and at least eight other members. The proposed resolution must reach the Hon. Secretary by at least 30 days prior to the E.G.M..
  9. The Society shall not be dissolved unless by a vote of at least two thirds of those attending an E.G.M. called for that purpose at which 25 or half the total membership, whichever is the lower, shall form a quorum. In the event of such a dissolution being agreed, any existing assets shall, subject to the approval of those present be disposed of as follows:
    1. Donors of gifts shall be contacted and gifts disposed of as directed by them, or their heirs, if possible..
    2. The assets shall be donated at the discretion of the Executive Council to any other Association or Charity.